TallyPrime is a widely used accounting and business management software, especially favored by accountants and finance professionals for its ease of use and efficiency. To make the most of TallyPrime, it’s important to learn how to navigate through its various features quickly. One of the best ways to streamline your tasks and improve productivity is by using Tally shortcut keys. These keys allow you to perform tasks faster and with fewer clicks, which can be a game-changer for professionals who use TallyPrime on a daily basis.
In this blog, we’ll explore the TallyPrime Shortcut Keys F1 to F12 and break down each of them to help you understand their functions. By the end of this post, you’ll be more efficient and confident in using these shortcuts.Â
What are Tally Shortcut Keys?
TallyPrime provides a set of keyboard shortcuts that perform various tasks and functions within the software. Instead of navigating through multiple menus and clicking around, you can simply press a few keys to access specific features and tools. Shortcut keys are designed to save time and simplify the user experience, making it easier for accountants, financial managers, and business owners to work faster and more efficiently. These shortcuts help you access reports, switch between companies, enter vouchers, and even access help documents—all in seconds.
Benefits of Using Tally Shortcut Keys
i). Faster Workflow: Shortcut keys help speed up repetitive tasks by eliminating the need for navigating through multiple screens. Whether you’re entering vouchers or switching between companies, shortcuts save you time and make your work process smoother.
ii). Reduced Human Error: With the right shortcuts, you reduce the chances of clicking the wrong options or menus. This is especially important when working on complex reports and transactions where accuracy is key.
iii). Increased Productivity: Mastering shortcut keys lets you perform tasks faster, which increases your productivity. You can easily switch between reports, adjust settings, or update company details—all without interrupting your workflow.
iv). Improved Focus: Shortcuts eliminate the need to look for tools and options, allowing you to stay focused on the task at hand without distractions.
v). Seamless Navigation: Using shortcut keys, you can switch between different modes in TallyPrime (such as vouchers, reports, and company features) effortlessly, helping you navigate through the software without confusion.
Detailed Breakdown of Tally Function (F1 to F12) Shortcut Keys
Let’s break down the function of each shortcut key from F1 to F12 and explain their purpose in TallyPrime.
F1 Key Shortcuts in TallyPrime
i). F1: Pressing F1 opens the Help menu across TallyPrime. This is especially useful when you need assistance on any screen. Instead of looking for documentation or tutorials, you can quickly access help within the software itself.
ii). Ctrl + F1: This shortcut takes you to TallyHelp, providing detailed help topics based on the screen you’re currently on. It’s useful for finding context-sensitive help.
iii). Alt + F1: Use this to toggle between detailed and condensed report formats. When you’re working with reports, this can save you time when you need to change the report format.
F2 Key Shortcuts in TallyPrime
i). F2: This key is used to change the date of voucher entries or reports. When entering transactions or generating reports for a specific date, F2 makes the process seamless.
ii). Alt + F2: This shortcut also helps in changing the date of voucher entries or periods for reports, providing flexibility in setting the required date range quickly.
F3 Key Shortcuts in TallyPrime
i). F3: Pressing F3 allows you to switch between open companies. If you’re working with multiple companies in TallyPrime, this shortcut saves time by quickly toggling between them.
ii). Alt + F3: This shortcut lets you select and open another company from the same folder or other data paths. It’s useful for accountants managing multiple companies from different directories.
iii). Ctrl + F3: Use this key to shut the currently loaded company. It helps in quickly closing companies when you’re done with your work.Â
F4 Key Shortcuts in TallyPrime
i). F4: Opens the Contra voucher screen for accounting entries. This is typically used for transactions involving bank and cash accounts.
ii). Ctrl + F4: This shortcut opens the Payroll voucher screen for managing employee payroll, allowing you to enter payroll-related transactions efficiently.
iii). Alt + F4: This closes the TallyPrime application. It’s an essential shortcut for exiting the software quickly when you’re done working.
F5 Key Shortcuts in TallyPrime
i). F5: Use F5 to open the Payment voucher screen in accounting. It’s useful for processing payments and making entries in the payment ledger.
ii). Ctrl + F5: This opens the Rejection Out voucher in inventory. It’s typically used when goods are rejected and need to be recorded.
iii). Alt + F5: This opens the Debit Note screen in accounting for making adjustments to purchases or sales.
F6 Key Shortcuts in TallyPrime
i). F6: This shortcut opens the Receipt voucher screen in accounting for recording incoming payments.
ii). Ctrl + F6: Opens the Rejection In voucher in inventory, typically used to record rejected goods returned to inventory.
iii). Alt + F6: This opens the Credit Note screen in accounting, used for adjusting purchase or sales transactions.
F7 Key Shortcuts in TallyPrime
i). F7: Opens the Journal voucher screen in accounting. This is useful for making general entries that are not tied to specific transactions.
ii). Ctrl + F7: This opens the Physical Stock screen in inventory to update or count physical stock on hand.
iii). Alt + F7: Opens the Stock Journal voucher in inventory, allowing you to manage stock adjustments like transfers or stock corrections.
F8 Key Shortcuts in TallyPrime
i). F8: Opens the Sales voucher screen in accounting for recording sales transactions.
ii). Ctrl + F8: This opens the Sales Order screen in order vouchers, where you can record sales orders before processing them into sales.
iii). Alt + F8: Opens the Delivery Note screen in inventory for managing goods delivery.
F9 Key Shortcuts in TallyPrime
i). F9: Pressing F9 opens the Purchase voucher screen for recording purchase transactions.
ii). Ctrl + F9: This opens the Purchase Order screen in order vouchers for managing orders placed with suppliers.
iii). Alt + F9: Opens the Receipt Note screen in inventory to record items received.Â
F10 Key Shortcuts in TallyPrime
i). F10: Use this to view the list of all vouchers in your company. It’s helpful when you need to view or filter through all your vouchers in one place.Â
F11 Key Shortcuts in TallyPrime
i). F11: This opens the Company Features screen, where you can configure features for the company like taxes, financials, and accounting methods.
F12 Key Shortcuts in TallyPrime
i). F12: This key opens the list of configurations for the report or view you’re currently working on. It allows you to customize the report layout.
ii). Ctrl + F12: This shortcut calculates balances using vouchers that meet the selected conditions.
iii). Alt + F12: Filters the data in a report according to selected conditions, providing you with focused data insights.
Want to streamline your TallyPrime journey?
Tally Prime is the best accounting software for businesses looking to improve efficiency and accuracy. Whether you’re looking to install TallyPrime in your organization or customize it to suit your specific needs, Gseven is here to help.
As a 5-star Tally partner based in Delhi NCR, we specialize in providing complete TallyPrime services, from installation or customization to ongoing support. Let us help you optimize TallyPrime for your business.
Contact us today to get started!
Conclusion
TallyPrime shortcut keys can significantly improve your efficiency and accuracy when working with the software. By understanding the function of each key, you can quickly navigate through various tasks like voucher entries, reports, company management, and much more. This will help you work faster and more confidently in TallyPrime.
To make the most out of your TallyPrime experience, mastering these shortcuts is essential. Start using TallyPrime shortcuts today and experience enhanced productivity in your day-to-day tasks!
If you need help with Tally implementation, customization, or support our team ensures that your TallyPrime setup runs smoothly and is fully optimized to meet your business needs.