ERPNext HR & Payroll —
Automate Your People Operations from Hire to Retire
From biometric attendance to automated payroll, PF, ESI, Form 16 and statutory compliance — ERPNext HR gives Indian businesses a complete HRMS with zero manual calculations and zero software licensing cost.
Complete HR & Payroll Management in One Platform
ERPNext HR covers every aspect of employee management — from recruitment to retirement — with India-specific payroll compliance built in.
Employee Master & Onboarding
Maintain a comprehensive employee database with all personal, professional, and compensation details in one place.
- Employee profile with all documents
- Department, designation, and grade management
- Onboarding checklist and task assignment
- Employment history and promotions
- Document storage (Aadhaar, PAN, offer letter)
Attendance & Time Tracking
Track attendance accurately with biometric integration, manual attendance, or shift-wise time tracking.
- Biometric device integration (ZKTeco, ESSL)
- Manual and bulk attendance upload
- Shift management and shift rostering
- Overtime calculation and tracking
- Work from home and remote attendance
Leave Management
Define leave policies, allocate leave balances, and let employees manage their leave through a self-service portal.
- Leave types: PL, CL, SL, ML, and custom
- Leave allocation and carry-forward policies
- Employee self-service leave application
- Manager approval workflows
- Leave encashment calculation
Automated Payroll Processing
Run monthly payroll in minutes. ERPNext auto-calculates salaries, deductions, and taxes based on attendance and salary structures.
- Flexible salary structure with formula components
- Attendance-linked payroll calculation
- Arrear and stop-payment management
- Salary revision with arrear auto-calculation
- Bulk payroll processing for all employees
Statutory Compliance (PF, ESI, PT)
Auto-calculate all Indian statutory deductions. Generate PF/ESI challans and stay compliant with every payroll run.
- PF (12% employee + 12% employer) auto-deduction
- ESI calculation (employee 0.75% + employer 3.25%)
- Professional Tax — all state-wise slabs
- PF and ESI challan generation
- ECR file for PF portal upload
TDS on Salary & Form 16
Auto-calculate income tax deductions on salary throughout the year and generate Form 16 for all employees at year-end.
- Investment declaration collection from employees
- Auto TDS calculation — Section 192
- Monthly TDS adjustment as declarations change
- Form 16 Part A and Part B generation
- Form 24Q (quarterly TDS return support)
Expense Claims & Reimbursements
Let employees submit expense claims online. Managers approve and reimbursements are included in the next payroll cycle.
- Employee expense submission with receipts
- Category-wise expense limits
- Multi-level approval workflows
- Reimbursement via payroll or direct payment
- Expense reports by department or employee
Performance Management & Appraisals
Set goals, conduct appraisals, and link performance ratings to salary revisions — all within ERPNext.
- Goal setting and KRA tracking
- 360-degree appraisal support
- Self-rating and manager rating
- Performance history by employee
- Link appraisal outcome to increment
Employee Self-Service Portal
Empower employees to manage their own HR needs — reducing HR team workload and improving employee satisfaction.
- View and download payslips
- Apply for leave and check balance
- Submit investment declarations
- Raise expense claims
- Update personal details and emergency contacts
Built-in India Payroll Compliance
— PF, ESI, TDS, PT & More
Running payroll in India involves a complex web of statutory requirements — PF, ESI, Professional Tax, TDS on salary, Gratuity, Bonus, and more. A single missed calculation can result in penalties and employee dissatisfaction.
ERPNext HR & Payroll handles all of this automatically — configured by GSeven’s payroll experts to match your exact company structure and state-specific requirements.
- PF: Employee 12% + Employer 12% with EPS split
- ESI: Employee 0.75% + Employer 3.25%
- Professional Tax: All states — Kerala, Karnataka, West Bengal, Maharashtra, etc.
- TDS on salary (Section 192) with investment proofs
- Labour Welfare Fund (state-specific)
- Gratuity and bonus calculation
- Full and final settlement processing
- ECR file for PF portal, ESI challan
IN Payroll Compliance Checklist
Employee 12% + Employer 12% auto-calculated. ECR file for EPFO portal. Pension contribution (EPS) split handled.
Threshold-based applicability. Employee and employer contributions auto-calculated. ESI challan generated.
Monthly TDS calculation on estimated annual income. Old and new tax regime support. Form 16 and Form 24Q.
All state-wise slabs covered. Auto-applied based on employee state. Monthly and annual PT challan support.
Auto-calculated at time of full & final settlement. Gratuity Act formula with years-of-service check.
HR & Payroll Connected Across the Business
When payroll is processed in ERPNext, the accounting entries are created automatically. No more duplicate data entry between your HR software and accounting system.
Accounting & Finance
Payroll journal entries auto-posted to GL — salary expense, PF payable, ESI payable, and TDS payable accounts.
Manufacturing
Labour costs from shop floor job cards flow directly into production cost analysis.
Projects
Timesheet-based payroll — employee time logged to projects flows into project cost and payroll calculation.
CRM & Sales
Sales team attendance and performance data linked to incentive and commission calculation in payroll.
Frequently Asked Questions — ERPNext HR & Payroll
Other ERPNext Modules by GSeven
Accounting & Finance
GST, e-Invoicing, TDS, multi-currency, and full financial reporting.
Inventory & Warehouse
Real-time stock tracking, barcode scanning, and automated reorder.
Manufacturing
Production planning, BOM, work orders, and shop floor control.
CRM & Sales
Lead management, sales pipeline, and customer lifecycle tracking.