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ERPNEXT MODULE

ERPNext Education — Complete ERP
for Schools, Colleges & Coaching
Institutes

Admissions, fee management, attendance, LMS, examinations, timetable, and a parent portal — all in one open-source ERP. End paperwork, reduce admin overhead, and focus on delivering quality education. Implemented by GSeven since 2004.

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KEY FEATURES

End-to-End Manufacturing Control in One Platform

ERPNext Manufacturing covers every stage of your production process — from raw material planning to finished goods delivery.

📝

Student Admissions

Manage the complete admissions journey — from online enquiry and application to entrance scheduling, merit listing, and final enrolment — in a structured, trackable workflow.

  • Online enquiry and application form
  • Entrance exam scheduling and result
  • Merit-based selection and offer letters
  • Enrolment and student profile creation
  • Admission confirmation via email/SMS
💰

Fee Management

Automate fee structures, generate invoices on schedule, collect payments, and track outstanding dues — with instant receipts and real-time collection dashboards.

  • Fee structure per programme and batch
  • Category-wise fee (general, scholarship)
  • Auto-generated fee invoices on schedule
  • Online payment and receipt generation
  • Outstanding dues and defaulters report
🗓️

Timetable & Scheduling

Build conflict-free timetables for classes, rooms, and teachers — with automatic clash detection and easy rescheduling when changes are needed.

  • Course schedule with room allocation
  • Teacher-wise and room-wise timetable
  • Clash detection and conflict alerts
  • Student-facing timetable view
  • Holiday and event calendar integration
✅

Attendance Management

Mark and monitor student attendance by subject and date — with automated absentee alerts to parents and attendance shortage warnings for at-risk students.

  • Subject-wise daily attendance marking
  • Teacher portal for quick marking
  • Automated parent SMS / email on absence
  • Attendance shortage alert per student
  • Monthly attendance report by course
🎓

Examination & Results

Schedule exams, generate hall tickets, enter marks, compute grades, and publish results — with marksheet printing and detailed academic performance analysis.

  • Exam schedule and hall ticket generation
  • Subject-wise mark entry by teacher
  • Grade rule configuration per programme
  • Result computation and marksheet print
  • Topper list and pass/fail analysis
💻

Learning Management System (LMS)

Deliver online learning with video lessons, documents, quizzes, and assignments — track completion and performance per student through an integrated student portal.

  • Course creation with videos and docs
  • Quiz and assignment modules
  • Student enrolment and progress tracking
  • Quiz score and completion certificates
  • Instructor dashboard with analytics
👨‍👩‍👧

Parent & Student Portal

Give parents and students self-service access to timetables, attendance, results, fee dues, and course materials — reducing admin calls and improving engagement.

  • Student self-service portal login
  • Parent view of child's academic data
  • Online fee payment from portal
  • Attendance and result visibility
  • LMS course access from student portal
📢

Communication & Notifications

Keep students, parents, and staff informed with automated SMS and email notifications for fees, attendance, results, and institutional announcements.

  • Automated fee due reminders
  • Absentee alerts to parents
  • Result and marksheet publish notification
  • Bulk SMS / email to student batches
  • Event and exam schedule announcements
📊

Academic & Financial Reports

Get a complete picture of your institution's academic performance and financial health with real-time dashboards and export-ready reports for management and regulators.

  • Batch-wise and programme-wise enrolment
  • Fee collection and outstanding summary
  • Attendance rate by class and subject
  • Academic performance and result analysis
  • Regulatory compliance report formats

Built for Indian Education — Compliance, Reporting & GST

ERPNext Education is configured for the unique requirements of Indian educational institutions — from CBSE and ICSE schools to AICTE-affiliated colleges and UGC-compliant universities. Fee receipts, tax compliance on taxable income, and regulatory reporting are all handled within the system.

GSeven has implemented ERPNext Education for schools, coaching institutes, engineering colleges, and vocational training centres across Delhi, NCR, and beyond — with configurations that match each institution's structure and regulatory obligations.

  • GST on taxable education services (coaching / commercial)
  • TDS on staff payments and vendor invoices
  • Scholarship and concession tracking per student
  • Hostel and transport fee management
  • Multi-branch and multi-campus support
  • Regulatory-format reports for CBSE, AICTE, UGC
  • Annual accounts and audit trail for Trust / Society
  • Fee refund management with cancellation policy
Seamless Integration

Education ERP That Connects Every Department

ERPNext Education is not just a student management system — it integrates with Finance, HR, Assets, and Procurement so your institution runs as one connected operation.

Accounting & Finance

Fee collections post to accounts receivable. Expenses post to cost centres. Financial statements reflect the institution's complete financial health.

HR & Payroll

Staff records, salary processing, leave management, and PF/ESI compliance are handled in the same ERPNext instance as student management.

Asset Management

Lab equipment, computers, furniture, and infrastructure are tracked as fixed assets with depreciation and maintenance scheduling.

Purchase & Procurement

Stationery, lab consumables, and infrastructure purchases go through the procurement module with budget controls and GST compliance.

FAQS

Frequently Asked Questions — ERPNext Manufacturing

Can ERPNext Education manage the full student admission process? +
Yes. ERPNext Education handles the complete admission workflow — online enquiry, application form submission, entrance exam scheduling and results, merit list generation, offer letter dispatch, fee payment on admission, and final student enrolment. Each stage is tracked with status updates and automated communications sent to applicants and parents via email and SMS.
How does ERPNext handle fee collection and receipts? +
ERPNext Education has a comprehensive fee management module. You define fee structures per programme, batch, and student category (general, scholarship, concession). Fee invoices are auto-generated on the configured schedule (monthly, quarterly, or annually). Payments can be collected at the counter or online, with instant receipt printing. Real-time dashboards show collection status, outstanding dues, and defaulters at both batch and individual student level.
Does ERPNext Education support attendance tracking? +
Yes. ERPNext supports daily attendance marking by subject and course schedule — teachers can mark attendance through the web portal or mobile app. When a student is absent, automated SMS or email alerts can be sent to registered parent contacts. Attendance shortage reports identify students who are at risk of falling below the minimum attendance threshold required for examinations.
Does ERPNext have a Learning Management System (LMS)? +
Yes. ERPNext includes a built-in LMS where educators can create structured courses with video lessons, document resources, quizzes, and assignments. Students access the LMS through a dedicated student portal. Course completion rates, quiz scores, assignment submissions, and overall learning progress are tracked and visible to both students and instructors through analytics dashboards.
Can ERPNext manage examinations and results? +
Yes. ERPNext Education handles complete exam management — scheduling exams by course and batch, generating hall tickets with student and exam details, enabling subject-wise mark entry by teachers, applying grade rules configured per programme, and computing final results. Mark sheets can be printed directly from ERPNext, and the system generates topper lists, pass/fail analysis, and subject-wise performance reports for academic committees.
Does ERPNext Education have a parent and student portal? +
Yes. ERPNext provides a self-service portal for both students and parents. Students can view their timetable, check subject-wise attendance, access LMS courses, see exam results, and pay fees online. Parents have a separate view to monitor their child's attendance status, academic results, upcoming fee dues, and institutional announcements — significantly reducing the volume of administrative calls and in-person queries.
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Other ERPNext Modules by GSeven

ERPNext Education is part of a complete institutional ERP. Explore what else ERPNext can do for your organisation.

Accounting & Finance

GST-compliant general ledger, e-Invoicing, TDS, bank reconciliation, and financial reports.

HR & Payroll

Staff management, automated payroll, PF, ESI, and India-compliant statutory filings.

Asset Management

Fixed asset register, automated depreciation, maintenance scheduling, and disposal accounting.

Purchase & Procurement

Manage vendors, purchase orders, GRNs, and supplier payments in a single flow.