ERPNext for Logistics & Transport Companies
Manage fleet, freight operations, driver payroll, fuel costs, and customer billing from one system — built for Indian logistics companies.
The Fleet Management Challenge
Logistics companies struggle with visibility, compliance, and cost control across dispersed operations.
No Vehicle Cost Visibility
Fuel, tyres, repairs, driver allowances tracked on paper. No per-vehicle P&L so you never know which routes or trucks are profitable.
Manual Trip Billing & Revenue Leakage
Trip charges calculated by drivers/assistants, reconciled at month-end. Late billing, missed extras, and disputed amounts are routine.
Driver & Staff Payroll Complexity
Per-trip incentives, allowances, advance adjustments, and PF/ESI calculations done manually for a workforce constantly on the move.
Untracked Fuel & Maintenance
Fuel purchased on petty cash with no reconciliation against odometer readings. Preventive maintenance schedules missed until breakdown happens.
GST & e-Way Bill Compliance
e-Way Bills generated manually for every consignment, Part-B updates missed, and GSTR-1 reconciliation for freight services is a monthly headache.
No Customer Credit Control
Outstanding receivables from consignees tracked in registers. No visibility into customer credit limits, ageing, and overdue follow-ups.
Complete Fleet & Freight Control
ERPNext covers every aspect of logistics operations — from fleet management through billing and compliance.
Fleet & Vehicle Management
Vehicle master with registration, insurance, permit renewal dates, fitness certificates, and maintenance history per vehicle.
Trip & Freight Order Management
Trip sheets, route planning, load allocation, consignment notes, and proof of delivery tracking for every trip.
Fuel Management
Fuel issue against vehicle and driver, fuel card reconciliation, mileage tracking, and fuel efficiency analysis per vehicle.
Vehicle Maintenance
Preventive maintenance schedules, breakdown job cards, spare parts inventory, workshop billing, and cost per kilometre tracking.
Customer Billing & GST
Freight invoices with GST on transport services, e-Way Bill integration, credit note management, and customer-wise billing history.
Driver HR & Payroll
Driver and helper employee records, trip-based incentives, advance management, PF/ESI deductions, and monthly salary processing.
Fleet Analytics & Profitability
Revenue and cost per vehicle, per route, per customer — identify profitable lanes and underperforming assets.
Vendor & Subcontractor Management
Hire-in vehicle cost tracking, broker/agent payouts, subcontractor billing, and TDS deductions on freight payments.
Accounts Receivable & Payable
Customer outstanding management with ageing, payment follow-up, vendor payments, and bank reconciliation.
Built for Every Logistics Segment
Whether FTL, LCL, last-mile, or specialised transport, ERPNext scales to your operation.
Road Freight/FTL
LCL/Parcel Services
E-commerce Last Mile
Warehousing & 3PL
Tanker/Bulk Transport
Refrigerated/Cold Chain
Construction Equipment
Packers & Movers
From Booking to Collections
A streamlined end-to-end process that keeps nothing hidden.
Customer Booking & Rate Confirmation
Rate agreed, booking created
Trip Assignment & Load Planning
Vehicle and driver assigned, load allocated
Trip Execution & POD Collection
Delivery confirmed, POD received
Freight Invoice & e-Way Bill
GST invoice raised, e-Way Bill generated
Collections & Fleet Cost Reconciliation
Payment received, vehicle P&L updated
Common Questions
ERPNext has built-in e-Way Bill generation integrated with the GST portal API. You can generate, update Part-B (vehicle number), and cancel e-Way Bills directly from ERPNext without logging into the NIC portal separately.
ERPNext payroll supports salary components that can be variable, including per-trip incentives, night allowances, and advance adjustments. The payroll slip is auto-calculated based on component formulas linked to trip data.
Yes. Fuel issues can be recorded against specific vehicles with odometer readings. ERPNext calculates actual mileage and compares it against the standard fuel efficiency you define per vehicle — flagging over-consumption automatically.
Yes. Hire-in vehicle trips can be logged as subcontracted freight purchases. Broker commissions and hire charges are tracked as vendor payables with TDS deducted at source where applicable.
You can set credit limits per customer. ERPNext warns or blocks new trip bookings when a customer's outstanding balance exceeds their credit limit, protecting you from accumulating bad debts.
Typically 6–10 weeks for core fleet, trip management, billing, and accounts. Complex setups with warehouse management, 3PL client billing, and multi-depot operations may take 12–16 weeks.