ERPNext for Healthcare & Pharma —
Compliance, Traceability, and
Efficiency in One Platform
Pharma distribution and healthcare businesses in India operate under strict compliance — drug licenses, batch tracking, expiry management, schedule H and H1 drugs, and GST on medicines. ERPNext handles all of this while eliminating the manual work that slows down your operations.
Compliance, Traceability, and Expiry Management
Pharma distribution requires precision. One expired batch on a shelf can damage your reputation and result in penalties. ERPNext automates all of it — expiry tracking, batch traceability, drug license compliance, and GST reporting.
Expired stock discovered on shelves
Expired medicines aren't caught until a customer returns them or an inspection finds them — damaging reputation and attracting penalties.
→ ERPNext: Expiry-date alerts when stock approaches expiry. FEFO picking prevents expired stock from being dispatched.
Batch traceability for recalls is impossible
When a manufacturer issues a recall, you can't tell which customers received which batch without checking every manual invoice.
→ ERPNext: Full batch traceability — every batch linked from supplier invoice to customer delivery in seconds.
Drug license compliance and record keeping
Maintaining purchase and sales registers for Schedule H/H1 drugs, verifying customer licenses, and keeping audit-ready records is manual and error-prone.
→ ERPNext: Drug category tagging, customer license verification, and auto-maintenance of purchase/sales registers for scheduled drugs.
FIFO/FEFO picking not enforced in the warehouse
Pickers grab the nearest stock regardless of expiry, leading to older stock being left behind until it expires.
→ ERPNext: FEFO (First Expiry First Out) enforced at pick time — system always directs to the earliest-expiring batch.
GST on medicines is complex — multiple rates and exemptions
0%, 5%, 12% GST on different drug categories, changing rates, and GST on hospital services vs medicines creates billing confusion.
→ ERPNext: HSN-wise GST configuration per item — auto-applied correctly on every transaction with full audit trail.
Supplier credit and returns management
Managing credit notes from distributors and manufacturers, short-expiry returns, and replacement tracking is done manually in notebooks.
→ ERPNext: Structured supplier return process with credit note generation, batch-level return tracking, and replacement management.
Complete Batch & Expiry Management for Healthcare
Everything you need to run a compliant, efficient pharma distribution business — from batch tracking to license management to GST compliance.
Batch & Expiry Tracking
- Batch-wise stock tracking
- Expiry date alerts
- FEFO picking enforcement
- Recall traceability
FEFO Inventory Control
- First Expiry First Out enforced
- Near-expiry stock alerts
- Auto-quarantine of expired batches
Drug License Management
- Customer license recording
- Expiry alerts
- Schedule drug registers
- Audit-ready records
Supplier Purchase & Returns
- Distributor purchase orders
- Batch-wise GRN
- Short-expiry return credit notes
- Replacement tracking
GST Pharma Compliance
- HSN-wise GST (0%/5%/12%)
- GST on medical devices
- e-Invoicing for pharma
- GSTR data
Sales & Distribution
- Customer-wise price lists
- Credit limit management
- Van sales & route management
- Order-to-delivery tracking
Inventory Analytics
- Near-expiry stock reports
- Dead stock by batch
- Stock turnover rates
- Fast/slow mover analysis
Accounts & Collections
- Customer outstanding ageing
- Collection tracking
- Post-dated cheque management
- Cash flow reporting
Multi-Location Management
- Warehouse & branch tracking
- Depot stock management
- Inter-location transfers
- Location-wise profitability