Tally is designed to save time and reduce manual effort. Instead of clicking repeatedly with a mouse, you can use control, alt, function keys, or key combinations to complete tasks instantly.
These shortcuts help you enter data faster, create invoices smoothly, minimise errors, and work more efficiently like a professional accountant.
Why Shortcut Keys Matter So Much In Tally?
In real accounting work, you may enter thousands of vouchers every day. You create bills, edit reports, check figures, adjust GST entries and manage company data repeatedly. Using the mouse each time wastes valuable time. Once you start using shortcut keys in Tally regularly, you will wonder why you did not begin earlier.
Understanding Tally Prime Shortcut Keys
Tally Prime is the latest version of Tally, designed to be modern, clean and easy to use. However, shortcut keys remain the heart of the software. Most Tally Prime shortcut keys are based on Alt keys, Control keys and function keys such as F1 and F2. In many places, Tally also shows on-screen hints, so you know exactly which key to press.
Benefits of using shortcut keys:
- Reduce Typing Effort
- Help You Work Faster
- Reduce Errors
- Improve Accuracy
- Make Learning Easier
1. Shortcut Keys To Work With Company Data
Company data, is everything ledgers, vouchers, and GST balances are very important. Shortcut keys make opening, selecting and managing companies very easy.
| Shortcut Key | Function |
| F1 | Select company / Shut company |
| Alt + F3 | Company Info menu |
| Ctrl + Alt + R | Rewrite company data |
| Alt + K | Company menu |
2. Navigation Shortcut Keys
Navigation means moving around inside Tally easily. Instead of clicking back on the next shortcut keys to help you move quickly between screens, you can go forward, backwards, home or exit with simple key presses.
| Shortcut Key | Function |
| Esc | Exit current screen |
| Ctrl + Q | Quit Tally |
| Alt + F1 | Expand report |
3. Shortcut Keys For Creating Masters
In tally, masters include ledgers, stock items and cost centres besides groups. You can create or alter the masters using shortcut keys instead of going through menus.
| Shortcut Key | Function |
| Alt + C | Create a master during entry |
| Ctrl + Enter | Alter master |
| Alt + D | Delete master |
4. Voucher And Shortcut Keys
Voucher entry is the most frequently used feature in Tally. Sales, purchases, receipts, and payments are all recorded through vouchers. Using shortcut key combinations instead of clicking helps speed up the process significantly.
| Shortcut Key | Voucher Type |
| F4 | Contra |
| F5 | Payment |
| F6 | Receipt |
| F7 | Journal |
| F8 | Sales |
| F9 | Purchase |
5. Shortcut Keys For Inventory
If you have stock and inventory, you depend heavily on Tally. Managing quantities, batch numbers and items becomes really easier with shortcuts.
| Shortcut Key | Function |
| Alt + I | Add stock item |
| Alt + A | Add voucher |
| Ctrl + L | Mark voucher as optional |
6. Shortcut Keys For Reports
Reports show how your business is doing. Balance sheets report profit and loss stock summaries, and everything is inside the report.
| Shortcut Key | Function |
| Alt + F1 | Detailed view |
| Alt + F2 | Change period |
| F1 | Switch between reports |
7. Editing And Copy Text Shortcuts
Sometimes you need to copy text, paste details or even repeat entries. Instead of retyping everything you simply press control combinations. In Tally, copy text is extremely handy especially when handling similar invoices.
8. Printing And Export Shortcuts
If you regularly print bills, statements or GST returns, shortcuts save a lot of time for you. You can just trigger printing export to PDF or e-mail directly.
| Shortcut Key | Function |
| Ctrl + A | Save screen |
| Ctrl + C | Copy |
| Ctrl + V | Paste |
9. Banking Shortcut Keys
Bank reconciliation, deposit withdrawals, check entries and other elements make all the tasks easier. With TallyPrime, banks are tightly integrated, and keyboard shortcut helps you manage everything smoothly.
| Shortcut Key | Function |
| Alt + B | Banking features |
| F5 / F6 | Bank payment & receipt |
10. Shortcut Keys For Security And Passwords
Company security matters the most. Shortcut keys allow you to handle user permissions and security options faster. You control who can open the company and what they can access without wasting time.
| Shortcut Key | Function |
| Alt + K → Security | User access control |
11. Shortcut Keys For Help And Support
Tally offers built-in help guides and shortcut keys that let you open help windows quickly and check functions easily. It is extremely useful while learning.
| Shortcut Key | Function |
| Ctrl + H | Help |
| Alt + H | Context help |
12. Shortcut Keys For Closing Or Exiting
Closing screens, quitting Tally or returning to the previous screen becomes quick and uses shortcut keys instead of clicking back repeatedly.
| Shortcut Key | Function |
| Esc | Exit screen |
| Ctrl + Q | Quit Tally |
13. Date & Period Shortcut Keys
In Tally Prime, managing dates and periods correctly is extremely important. Accountants frequently need to change voucher dates, switch reporting periods, and control voucher behaviour while working.
| Shortcut Key | Function |
| F2 | Change voucher date or report date |
| Alt + F2 | Change report period |
Other Useful Shortcut Keys That You Will Use Daily
Apart from the main categories, there are dozens of helpful, smaller shortcuts that improve workflow. The more you use them, the faster Tally becomes.
| Shortcut Key | Function |
| Alt + X | Cancel operation |
| Alt + F5 | Change report view |
Complete List of TallyPrime Shortcut Keys
| Shortcut Key | Function |
| F1 | Open the company or select company |
| Alt + F1 | View detailed report |
| F2 | Change date |
| F3 | Select company data |
| F4 | Open Contra Voucher |
| F5 | Open Payment Voucher |
| F6 | Open Receipt Voucher |
| F7 | Open Journal Voucher |
| F8 | Open Sales Voucher |
| F9 | Open Purchase Voucher |
| Ctrl + V | Copy text |
| Ctrl + C | Duplicate or copy selected details |
| Alt + C | Create master while entering data |
| Alt + D | Delete a voucher or master |
| Alt + X | Cancel current operation |
| Ctrl + A | Save screen |
| Esc | Exit current screen |
| Alt + P | |
| Alt + E | Export |
| Alt + M | Email document |
| Alt + G | Go to feature |
| Ctrl + N | Calculator |
| Alt + K | Company menu |
| Ctrl + Alt + R | Rewrite company data |
| Ctrl + Enter | Edit master |
| Ctrl + L | Mark item as optional |
| Alt + F5 | View report in different mode |
| Alt + F2 | Change period |
| Ctrl + Alt + T | Troubleshooting utilities |
Shortcut Key vs Mouse?
You can definitely work using the mouse only, but when you compare both the styles shortcut keys are clearly faster. Mouse work feels slow and tiring after long hours. Shortcut keys give:
- Less Hand Movement
- More Control
- Faster Operation
- Professional-Level Comfort
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Conclusion
Shortcut keys in Tally are not just tricks. They are tools that make your work smarter and more professional. They help you handle company data effectively, open the company quickly and use Tally prime shortcuts keys confidently. If you are serious about accounting, start practising shortcut keys every day.
FAQs
What are Tally shortcut keys?
Tally shortcut keys are keyboard combinations used to perform accounting, reporting, and navigation tasks quickly without using a mouse, helping users work faster and reduce manual effort.
What is Alt + E in Tally?
Alt + E opens the Export menu in Tally, allowing users to export reports, vouchers, or masters in formats like Excel, PDF, or XML for sharing and analysis.
What is F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 in Tally?
These function keys open help, change dates, switch companies, open vouchers, view reports, access features, configurations, and lists, making navigation and accounting tasks faster in Tally.
What is Alt + F7 in Tally?
Alt + F7 opens the Stock Journal voucher in Tally, used to record stock transfers, manufacturing entries, and quantity adjustments between locations or godowns.
What is the F12 key in Tally?
F12 opens the Configuration screen in Tally, where users can control voucher settings, report options, data entry behavior, and other functional preferences.
What is Ctrl + F9 in Tally?
Ctrl + F9 opens the Purchase Order voucher in Tally, allowing businesses to record and manage purchase orders before actual purchase transactions are entered.
What is F10 in Tally?
F10 displays the list of all vouchers in Tally, helping users quickly view, select, and drill down into recorded transactions.
What is Alt + F6 in Tally?
Alt + F6 opens the Credit Note voucher in Tally, used to record sales returns, discounts, or adjustments issued to customers.
What is the shortcut to shut a company in Tally?
Ctrl + F3 is used to shut the currently open company in Tally while keeping the software running for opening another company.
What does F12 do in Tally?
F12 opens configuration options in Tally, allowing users to modify settings related to vouchers, reports, inventory, taxation, and overall system behavior.
How to open ledger in Tally Prime?
To open a ledger in TallyPrime, go to Gateway of Tally, select Chart of Accounts, choose Ledgers, then press Enter to view or alter a ledger.
What is Alt + F7 in Tally?
Alt + F7 is used to access the Stock Journal voucher in Tally, mainly for inventory movement, production entries, and stock quantity adjustments.
How to close Tally ERP 9?
To close Tally ERP 9, press Ctrl + Q to exit safely or use Alt + F4 to quit the application completely.
What is Alt + D in Tally?
Alt + D deletes a selected voucher, master, or report line in Tally, after confirmation, ensuring accurate removal of unwanted records.
How to hide entries in Tally ERP 9?
Use Alt + T to hide details in reports or Ctrl + R to remove entries temporarily, helping users view clean summaries without deleting data.
How do I delete a voucher in Tally?
Open the voucher, press Alt + D, confirm deletion, and the voucher will be permanently removed from Tally records.
What is Alt + Z in Tally Prime?
Alt + Z opens the data exchange and synchronization menu in TallyPrime, used for syncing, sharing, or managing company data.
How to open ledger in Tally ERP 9?
From Gateway of Tally, go to Accounts Info, select Ledgers, then choose Display or Alter to open and view ledger details.
What is the button bar in Tally?
The button bar in Tally appears on the right side of the screen and shows shortcut actions like Print, Export, Configure, and Filter based on context.
What is Alt + E in Tally?
Alt + E opens the Export menu in Tally, allowing users to export reports or data for external use in multiple file formats.